Presenting

The presenting buttons sit at the top of the preview, next to the slide navigation:

Button	What it is for
Present	Opens the presentation in full screen, starting from the slide shown in the preview.
Presenter	Opens the presenter view, with notes, the next slide, a timer and the audience screen in another window.
Export PDF	Creates a PDF with every slide (download icon).

Present mode

Present shows the current slide in full screen. When you exit, the preview returns to the slide where you stopped.

Keyboard and mouse

Action	Keys
Move forward (next step or next slide)	→, ↓, Space, Page Down or Enter
Go back	←, ↑, Page Up or Backspace
Go to the first slide	Home
Go to the last slide	End
Show or hide the notes	N
Exit	Esc

You can also use the mouse: a click on the left third of the screen goes back, and a click anywhere else moves forward.

The footer shows the slide number and, when the slide has steps, the current step, such as 3 / 10 · step 2/4. See Step-by-step reveal.

Notes on screen

The N key shows the current slide’s notes on top of the presentation. Use it when you are presenting on a single screen and want a quick look at a note. To see your notes without the audience seeing them, use Presenter mode.

Speaker notes

Write a slide’s notes in a ::: notes block, anywhere in the slide. They never appear on the slide:

# Quarterly results
- Revenue: +38%
- New customers: 94

::: notes
Start with the number of customers, it is the easiest one to remember.
Leave two minutes for questions.
:::

Notes are shown as written, without formatting, and line breaks are kept. If a slide has more than one notes block, they are shown together, in order.

Presenter mode

Presenter opens a view meant for your screen, while the audience sees only the slides in another window.

Area	What it shows
Top	Slide and step number, timer, Audience screen and Exit.
Center	The current slide, the Back and Forward buttons and the slide title.
Side	Next step or Up next (the next slide) and the current slide’s Notes.
Bottom	Thumbnails of every slide. Click one to jump straight to that slide.

The timer starts when you open presenter mode. Use the buttons next to it to pause, resume and reset it.

The keyboard works as in Present mode, except for the N key: here the notes are always visible. Esc exits presenter mode.

Audience screen

1. In Presenter mode, click Audience screen. A new window opens.
2. Drag that window to the projector or second screen.
3. Double-click the window to make it full screen.

The audience screen follows every move the presenter makes. While it waits for the connection, it shows “Waiting for the presenter…”, and when you exit presenter mode it shows “The presentation has ended.”.

The audience screen also accepts the forward and back keys and passes them on to the presenter. This is useful with slide clickers: they send keys to the window that has focus, which is usually the one on the projector.

Note

Both windows must be in the same browser on the same computer.

Exporting to PDF

Export PDF prepares every slide for printing and opens the browser’s print dialog. To create the file:

1. Click Export PDF at the top of the preview.
2. In the print dialog, choose Save as PDF as the destination (the option name varies slightly between browsers).
3. Save the file.

The PDF has one page per slide, with every step revealed. Speaker notes are not included in the PDF. The suggested file name comes from the presentation’s @title.

Tip

Folio waits for fonts and images to load before opening the print dialog. If an external image takes too long, it may come out blank; if that happens, export again.

Sharing a link

To show a presentation to someone without a Folio account, create a public link:

1. Click Share at the top of the preview.
2. Click Create public link.
3. Use Copy link and send it to whoever you want.

People who open the link see the slides, move through them with the arrows and can click Present to watch in full screen. Nobody can edit through the link. The presentation’s text and speaker notes are not sent: people who open the link only receive the finished slides. Changes you make later show up for anyone who opens the link again.

To end access, open Share and click Make private. The link stops working right away. If you share again, a new link is created and the old one stays disabled.

Caution

Anyone with the link can see the presentation. Do not share links to presentations that contain confidential information.

Without internet

To open a presentation without internet, save a copy of it in the browser first:

1. While online, open the presentation.
2. Click Save offline at the top of the editor. The button changes to Available offline, and a cloud icon appears next to its name in the sidebar.

While you are online, Folio keeps these copies up to date. To remove the copy, click Available offline again.

Without a connection:

• the sidebar keeps showing your projects, with an Offline badge. Presentations that were not saved for offline look dimmed and do not open;
• saved ones open read-only: you can read them, move through the slides, and use Present and Presenter mode;
• creating, renaming, deleting, editing and sharing are unavailable until you are back online.

When the connection comes back, Folio leaves offline mode on its own and editing is enabled again.

Note

Copies only exist in the browser where you clicked Save offline. To open Folio without internet, you need to have used the app online in this browser at least once. Logging out deletes the copies.